Author:
Jen Van Fleet
Subject:
Educational Technology
Material Type:
Lesson Plan
Level:
Preschool, Lower Primary, Upper Primary, Middle School, High School
Tags:
Academic Feedback, Google, Google-classroom, Student Work
License:
Creative Commons Attribution-NonCommercial 4.0
Language:
English
Media Formats:
Interactive, Text/HTML
Google Level 1 Certification: Unit 7, Lesson 2: Assign Work More Easily

Google Level 1 Certification: Unit 7, Lesson 2: Assign Work More Easily

Lesson Overview

Adapted from the Google for Edu Training Center Materials

For years, teachers have assigned homework by writing it on the whiteboard. Students (who are paying attention) write down, “Read pages 81-86 of the Biology textbook. Answer unit review questions 1-5,” to remember it later. Hopefully, the students copy these instructions correctly and don’t lose them amongst their other papers and notes. The following day, they take their work and place it on the teacher’s desk or perhaps in a small basket labeled, “Homework.” Of course, it’s easy for even the most careful student to make a mistake somewhere in this process and never turn anything in at all!

Fortunately, in today’s world we can use Google tools to implement better processes and ensure your students’ work does not get lost along the way.

Google Classroom is an excellent way to accomplish this. You can assign classwork or homework, let students know when their assignments are due, and add all the documents, links and videos with a few clicks. You can also instantly create individual copies of a doc for each of your students which are then shared and organized for you all in Classroom! As you manage assignments in Classroom, your students will receive email notifications for new assignments and see information on upcoming due dates.

Your classroom is composed of unique learners who may need different resources at different times. Delivering specific resources to specific students is simple with Google Classroom. Build an assignment and use the drop down menu at the top to select individual, or sets of, students to receive the assignment. This feature is great for when some students are ready to move ahead with coursework. Simply assign them the work. When other students are ready to catch up, use the same process to assign the necessary work to them. Assign the right content and assignments at the right time and help personalize your student’s education experience by using Google Classroom.

You can also create assignments for your students within Google Drive. You can have folders for all your students to see, and individual folders for each student so they can keep track of all their work in one place.

Gone are the wasted hours in front of the photocopier. You can save time, paper, and chalk and personalize your classroom using Google Classroom.”

Task 1: Ways to Assign Work: Creating an Assignment in Classroom

This is where you put information for the teacher to teach the task or support the task

Create an Assignment in Classroom

In Classroom, go to the Stream. Click on the clipboard icon to create an Assignment. You will be prompted to add a title and an optional description. Choose the class(es) you wish to add the assignment to (That’s right, if you teach a class multiple times, you just need only assign it once). Finally, set a date and time that the assignment must be turned in. Click the Assign button and your assignment will be created. You can even leave an assignment in Drafts or schedule a future date on which it will be assigned, allowing you to prepare for the week ahead without sending your students an assignment on a Sunday!

When posting to multiple classes you must post so all students see the assignment. If posting to the whole class does not meet your instructional needs, consider a different option. For example, you create and post an assignment in one class and want to use similar resources in another class. Navigate to the other class where students will need to learn similar material. Instead of creating the same assignment from scratch, click “Reuse post” but this time add additional resources, change the due date, or select the specific students that would benefit from the assignment. Not only does this workflow support individual students learning needs but can save you time and energy.

If you have access to Classroom already, try creating an assignment telling your class to, “Read chapter 5 of the World History textbook and answer questions 1-4.”

See here for more detail.

Add Links, Videos, and Files to Classroom Assignments

Google Classroom assignments enhance the way students experience work. By adding media, interactives, rubrics, and personalized documents, students can start each assignment with a better understanding of what you want them to accomplish. To do that, click on the appropriate icon and choose your file, YouTube video or link. You can add one or more elements in a single assignment.

For example, instead of only reading chapter 5 of the World History textbook, instruct your students to watch an embedded YouTube video and read an online article. Then have them answer questions on a Google Form to check for understanding. All resources and instructions are included in one assignment post in Classroom.

See here for more detail.

Add Links, Videos, and Files to Classroom Assignments

Google Classroom assignments enhance the way students experience work. By adding media, interactives, rubrics, and personalized documents, students can start each assignment with a better understanding of what you want them to accomplish. To do that, click on the appropriate icon and choose your file, YouTube video or link. You can add one or more elements in a single assignment.

For example, instead of only reading chapter 5 of the World History textbook, instruct your students to watch an embedded YouTube video and read an online article. Then have them answer questions on a Google Form to check for understanding. All resources and instructions are included in one assignment post in Classroom.

See here for more detail.

Add Drive Files to Classroom Assignments

If you have a document in Drive that you want your students to access, you can add it to an assignment by clicking on the Drive icon when you create the assignment. If you’re simply sharing reading material, set the permissions to Students can view the file. If you want your students to work together on a single document, select Students can edit file. Finally, if you have a worksheet, questionnaire or take-home quiz select Make a copy for each student. With this, each student gets their own copy of the doc to work on.

Open the assignment we created in the previous steps. What steps could we take so that instead of answering the textbook questions, our students can answer a questionnaire from your Drive?

See here for more detail.

Add Drive Files to Classroom Assignments

If you have a document in Drive that you want your students to access, you can add it to an assignment by clicking on the Drive icon when you create the assignment. If you’re simply sharing reading material, set the permissions to Students can view the file. If you want your students to work together on a single document, select Students can edit file. Finally, if you have a worksheet, questionnaire or take-home quiz select Make a copy for each student. With this, each student gets their own copy of the doc to work on.

Open the assignment we created in the previous steps. What steps could we take so that instead of answering the textbook questions, our students can answer a questionnaire from your Drive?

See here for more detail.

Viewing Assignments

Establishing due dates helps students anticipate which assignments are approaching soon. Teachers and students see upcoming assignments from all classes in their Assignment page. When clicking on the assignment name, students see the Your Worktab and can either start working on the assignment or submit their completed work. Teachers, on the other hand, are taken to the Student Work tab and can see the full list of student assignments.

Viewing Assignments

Establishing due dates helps students anticipate which assignments are approaching soon. Teachers and students see upcoming assignments from all classes in their Assignment page. When clicking on the assignment name, students see the Your Worktab and can either start working on the assignment or submit their completed work. Teachers, on the other hand, are taken to the Student Work tab and can see the full list of student assignments.

Share a Resource Folder in Drive

If, when assigning work, you want to share a number of readings or other resource materials with your students, the best way to do it is to share a folder and not individual files. Create a folder and share it with your students as view-only so they cannot modify the original document. Every file within that folder will inherit the folder sharing permissions, meaning you don’t have to share file by file. Point them to the shared Drive folder by sharing the URL, or asking them to view the Shared with Me section in their Drive app.

See here for more detail.

Share a Resource Folder in Drive

If, when assigning work, you want to share a number of readings or other resource materials with your students, the best way to do it is to share a folder and not individual files. Create a folder and share it with your students as view-only so they cannot modify the original document. Every file within that folder will inherit the folder sharing permissions, meaning you don’t have to share file by file. Point them to the shared Drive folder by sharing the URL, or asking them to view the Shared with Me section in their Drive app.

See here for more detail.

Make View-Only Documents for Students to Copy

If you have a worksheet you want your students to access, you can share a file with view-only permissions and have them create a copy. This way, students cannot alter the original document, but each student can make changes to their copy, and can later turn in their work. A quick way of creating copies is to share a URL with, “copy,” at the end instead of, “edit.” For example, use,

  • https://docs.google.com/document/d/1xTOYv/copy; instead of
  • https://docs.google.com/document/d/1xTOYv/edit.

See here for more detail.

Make View-Only Documents for Students to Copy

If you have a worksheet you want your students to access, you can share a file with view-only permissions and have them create a copy. This way, students cannot alter the original document, but each student can make changes to their copy, and can later turn in their work. A quick way of creating copies is to share a URL with, “copy,” at the end instead of, “edit.” For example, use,

  • https://docs.google.com/document/d/1xTOYv/copy; instead of
  • https://docs.google.com/document/d/1xTOYv/edit.

See here for more detail.

Task 2: Smart Assignments for All

There’s really no reason to make photocopies of materials for homework anymore. It’s much easier to make virtual document copies to distribute to your class. And it doesn’t make sense to have students write down their homework instructions in a notebook either (A notebook that can get wet, torn, or eaten by a dog. Or cat. Or hamster).

We’ve talked about using Classroom, Drive and Docs to make assigning work quick and paperfree. But before you read the examples of how teachers have streamlined their workflow jot down:

  • A class you’re going to try this with
  • What you will do to help yourself and your students prepare for the change
  • How you know it will be successful

There’s really no reason to make photocopies of materials for homework anymore. It’s much easier to make virtual document copies to distribute to your class. And it doesn’t make sense to have students write down their homework instructions in a notebook either (A notebook that can get wet, torn, or eaten by a dog. Or cat. Or hamster).

We’ve talked about using Classroom, Drive and Docs to make assigning work quick and paperfree. But before you read the examples of how teachers have streamlined their workflow jot down:

  • A class you’re going to try this with
  • What you will do to help yourself and your students prepare for the change
  • How you know it will be successful

Let's see what other educators said: 

Whenever I want my students to work on a document, I go to Classroom and create an assignment. It doesn’t matter if it’s work in class or homework, it helps me stay organized and gives my students one place to search for what they need to turn in. I also appreciate how exact I can be when choosing a due date and time. If my class finishes at 11:55, that’s their due date.

The best thing about Classroom is that you can see all your assignments in one place. I’d like to say I love this because it allows my students to keep track of exactly what is due and when (which it does) but the real reason is that I have so many classes it allows me to keep track of the actual assignments as well as mark what assignments they've reviewed or the assignments that still need to be reviewed.

I try to make the classes with my first graders as fun and interactive as possible. One activity I love doing with them is creating a Google Drawing with different animals and plants. I divide the page in two and they have to drag the animal pictures to the left and the plants to the right. For me it’s very convenient as all I have to do is make the Drawing template and create a copy for each student in Classroom. One template and all of my first graders have it instantly!

I have my students read a lot of poems for my Poetry class. The easiest way for me to share those readings with them is to create a shared folder with the whole class, and then upload my materials there. I have a lot of PDFs and other documents that I just load to that folder, and my students can automatically see them in any device.

I teach Science, and for me it’s very important to flip my classroom so my students have more “hands-on” time in the classroom with experiments and labs. To do this I provide YouTube videos and links for my students to view at home in Classroom. Then, when they come to class, they already have covered the content. We take a few moments to discuss and clarify questions, but it gives us more time to spend on the fun stuff.

I teach English to six different 8th grade classes. That means I have to assign and grade a lot of papers. One feature in Classroom that has saved me a ton of time is that I can select several classes when assigning an assignment. This way, I don’t have to copy and paste a title, description, and add documents in six different places. I just select all classes, and they get the notification that there’s a new assignment due.

Let's see what other educators said: 

Whenever I want my students to work on a document, I go to Classroom and create an assignment. It doesn’t matter if it’s work in class or homework, it helps me stay organized and gives my students one place to search for what they need to turn in. I also appreciate how exact I can be when choosing a due date and time. If my class finishes at 11:55, that’s their due date.

The best thing about Classroom is that you can see all your assignments in one place. I’d like to say I love this because it allows my students to keep track of exactly what is due and when (which it does) but the real reason is that I have so many classes it allows me to keep track of the actual assignments as well as mark what assignments they've reviewed or the assignments that still need to be reviewed.

I try to make the classes with my first graders as fun and interactive as possible. One activity I love doing with them is creating a Google Drawing with different animals and plants. I divide the page in two and they have to drag the animal pictures to the left and the plants to the right. For me it’s very convenient as all I have to do is make the Drawing template and create a copy for each student in Classroom. One template and all of my first graders have it instantly!

I have my students read a lot of poems for my Poetry class. The easiest way for me to share those readings with them is to create a shared folder with the whole class, and then upload my materials there. I have a lot of PDFs and other documents that I just load to that folder, and my students can automatically see them in any device.

I teach Science, and for me it’s very important to flip my classroom so my students have more “hands-on” time in the classroom with experiments and labs. To do this I provide YouTube videos and links for my students to view at home in Classroom. Then, when they come to class, they already have covered the content. We take a few moments to discuss and clarify questions, but it gives us more time to spend on the fun stuff.

I teach English to six different 8th grade classes. That means I have to assign and grade a lot of papers. One feature in Classroom that has saved me a ton of time is that I can select several classes when assigning an assignment. This way, I don’t have to copy and paste a title, description, and add documents in six different places. I just select all classes, and they get the notification that there’s a new assignment due.