Author:
Jen Van Fleet
Subject:
Educational Technology
Material Type:
Lesson Plan
Level:
Preschool, Lower Primary, Upper Primary, Middle School, High School
Tags:
Google
License:
Creative Commons Attribution Non-Commercial
Language:
English
Media Formats:
Text/HTML

Education Standards (1)

Google Level 1 Certification: Unit 7, Lesson 1: Get Your Class Organized

Google Level 1 Certification: Unit 7, Lesson 1: Get Your Class Organized

Overview

This lesson was adapted from the Google for Education Training Center Materials:

When starting the school year, you may get your student class list on paper, or perhaps electronically. For a whole school year, you will be assigning and collecting work to the students on this list. To help you organize your school year, it’s a good idea to digitize any paper-based class rosters you receive so you can work with them online.

G Suite for Education provides you with several tools to help you with this. In this lesson we will discuss Google Classroom and (just in case you don’t have Classroom access yet) other Google tools to meet those same goals.

Google Classroom is a tool built specifically for teachers and students. It provides a platform for communicating with students, assigning and collecting work, and providing learning resources. It doesn’t matter if you have one student or one hundred in your classes; Google Classroom will help you setup a digital classroom quickly and easily so you can begin focusing on teaching and learning. Classroom also integrates with other Google products like Gmail and Google Drive to create a feature-rich toolset.

The materials you have access to in Google Drive are readily available in Google Classroom. The “About” section is the perfect spot to place all critical documents such as your course syllabus, the bell schedule, and your school code of conduct. Documents that have lived in Drive have a more meaningful home in your Google Classroom’s “About” section for students to reference.

If Classroom is not an option for your institution, don’t worry! There are other Google tools (like Google Sheets) that you can use to organize your communications and assignments with students. We’ll look at these too.

Let’s go through the lesson now, so you can get your rosters ready for the school year.

Setting Up Rosters

This task will walk teachers through looking at various options for setting up digital rosters. 

Digitizing class rosters saves you time and keeps you organized throughout the school year. Many teachers over the years have tried to use digital tools or even to go completely paperless in the classroom, but have trouble managing their digital files and communications. They can now do that easily with G Suite for Education tools.

The best way to achieve this is to use Google Classroom as it provides a single platform for your digital classroom. Use Classroom to send messages, assign, collect, and grade work, and share learning materials in one single place.

Google Classroom is simple to setup and since it was built specifically for education, there are instructional benefits to using it with students. For example, you can use Classroom to send specific assignments to individual students instead of the whole class. This feature allows teachers to provide students with the resources they need when they need them. Classroom also provides the flexibility for group work too. Teachers can promote collaboration and assign work to groups of students using Classroom so learners can work together to complete projects.

If Classroom is not an option, then there are tools like Sheets and Contacts, that can help you get your rosters ready. Forget looking for email addresses manually or digging through Drive to find a document.

Getting setup in Google Classroom

Add students to your Classroom roster using a join code

Invite students to your Classroom

Invite students from a Google Group

Make a roster with sheets

 

Organize Your Rosters

This task will teach leaders how to organize their rosters. 

OK, now that you are familiar with the different ways you can set up your classroom rosters, let’s take a look at a few scenarios where teachers are using G Suite for Education tools to get their digital classes organized.

As you read each of these scenarios, think of ways you could incorporate these skills in your own school. What kind of advice can you provide your fellow teachers at the beginning of the school year? Take into consideration the grade levels and/or subjects they are teaching, and the tools they have available to them. What would be the easiest way for them to get started? Which of the different ways to create rosters with Google tools will save them the most time throughout the school year?

Share your ideas with your neighbor if in a face to face course (or in a doc shared with your teacher). 

This is the first year I’m using G Suite for Education with my 7th graders. I can see a lot of potential working with online documents, as I can easily provide feedback and comments. I heard from a fellow teacher that Classroom was available at the beginning of the school year too, so I decided to try it out. I can now send all my important messages and reminders there, plus assign homework and classwork. My students are all in one place, each neatly organized in a class.

As a technology teacher, I work with students of all ages. Once a week they come to the lab and work on different documents or presentations. It was a bit challenging at first getting the 1st and 2nd graders going as there were too many instructions for creating and sharing documents. Now all they have to do is go to Classroom (which I set up as their homepage!) and see what work they need to do. All the information they need to access is in one place.

Every school year I get my class lists as csv files from the administration. This is helpful as they are in digital format: I open that file in Google Sheets, save it as a favorite in Google Drive, and any time I need to send a class email, I select the column with email information and paste it onto the email I’m composing. I use that same copy-paste if I need to share a document or folder with my class. This saves me some time as it’s easier to copy and paste than typing dozens of names or email accounts. I’m going to add parents’ email addresses next so that I can save time there too.

I teach in a Bring Your Own Device (BYOD) school division. Access to wifi is provided by the school system so having Classroom as a single point of entry for my students is incredibly valuable. Not knowing the device my students have presents no problems for teaching and learning in my classroom. All my students can use their device to access all class materials and resources. Accessibility across major mobile platforms and on the web makes using the tool simple and effective for me.

At my university there is a Learning Management System we are encouraged to use. As my classes are face-to-face, most of the features of that LMS are not used, plus it’s a bit complicated to navigate around it. We have G Suite for Education accounts available, so for me it made a lot of sense to use Classroom. I added my students by sharing the class code, and very quickly I was sending announcements and assigning work. My students use all kinds of devices, so it’s great that it works with any of them.

I have been teaching High School Math for a few years now. I started off using Classroom to organize my classes, but it quickly become so much more than that. There were times where I received dozens of student emails in the afternoon with questions about the homework. It was very time consuming to answer each one. Also, I knew others students in the class would have the answers to nearly all questions that were asked. I realized I could use Classroom to empower my students to share their questions online and help each other. This really helped the class flow as those who have questions get quick responses, and those who answer them boost their confidence and practice their skills. This expanded the learning beyond the classroom walls, and made for a more amiable, collaborative environment.

Assessment

In order to demonstrate that you are able to know and do the learning targets in the standard of this lesson as it applies to Google Classroom, please complete the following performance tasks:

Directions:

1) Create or edit an existing Google Classroom, and import a current list of students into the classroom. If you do not have current students, you may add classmates as your students. Please also add me to the classroom so that I can view your student list.

2) Complete this exit survey form for the following prompt: Discuss how you might use Google Classroom to communicate and work with your students.

In order to demonstrate that you are able to know and do the learning targets in the standard of this lesson as it applies to Google Classroom, please complete the following performance tasks:

Directions:

1) Create or edit an existing Google Classroom, and import a current list of students into the classroom. If you do not have current students, you may add classmates as your students. Please also add me to the classroom so that I can view your student list.

2) Complete this exit survey form for the following prompt: Discuss how you might use Google Classroom to communicate and work with your students.