OSKB Admin, April Clyburne-Sherin, Neha Moopen, Crystal Steltenpohl, Marcy Reedy, Felix Henninger, Erin Buchanan
Material Type:
Graduate / Professional
Researcher, researcher
Creative Commons Attribution

Add an existing resource to the OSKB

Add an existing resource to the OSKB


Welcome to the Open Scholarship Knowledge Base!

When you find that there is a gap in this knowledge base or have a good idea for a new resource to add, you can add your own by following this guide.


This resource includes a how-to video showing the steps needed. It also includes written instructions on adding the resource, describing it, aligning it with the OSKB metadata, and making it discoverable.

Flowchart of submitting a resource to the OSKB

OSKB Submission Flow Chart

Review the OSKB Resource Eligibility Checklist

 Check that your resource is not already in the OSKB. Use the search bar at the top of the OSKB Landing Page.

License and access

 Ensure that your resource open access. For example, check that there is no paywall or access restrictions.

 Ensure the resource contains license information. A license is information about what conditions of use and re-use are allowed for the resource.

 Check that your resource is openly licensed. For example, that it has a Creative Commons license or open source license.

Type of material

 Assess whether the resource advances the educational aims of the OSKB. Ensure your resource can be used for teaching or learning.

 If your resource is software, data, packages, or other non-textbook or non-curriculum related materials, it should be submitted to the OSKB through Open Author.

 Check if you should make multiple submissions. For example, if you have a series of resources (podcasts, blog posts, lectures, videos, etc.), please submit them individually.


 Assess whether your resource is related to teaching or learning the what, why, or how of open scholarship. See a list of relevant topic keywords here. Open Scholarship can be defined as: Behaviors that promote transparency and sharing of research including sharing data, code, and materials; study registration and preregistration; and, open access publishing. Open Scholarship includes “open science” or “open research.”


If a resource if not openly licensed but is relevant to open scholarship, consider including it in the open scholarship reading list. Resources can be added in the discussion section.

Locate and add the resource to the OSKB

Watch our how-to video for adding existing resources

Add an existing online resource to the OSKB


Find the resource online

  • Any resource that you found useful to learn what, why, or how to practice open scholarship is welcome. All submissions will be reviewed by OER Commons staff and the OSKB community.

Click “Add OER”

  • On the OER Commons site, click the “Add OER” button on the top right of the page.
  • Under “Submit from Web”, click the “Add Link” button on the right.

Add the URL or DOI of the resource

  • Copy the URL or the resource and add it to the text box. If your resource has a DOI instead, you may use that.
  • Now click “Continue”

Template for completing the Overview section of the Description

For the Overview section of the resource Description, please follow the template below:



Educational use: How can this resource be used for learning? For example, self-paced/independent learning, or classroom use.

Abstract: If the resource has an abstract, please add the abstract text.




Level: Introductory / Intermediate / Advanced

Prerequisites: None / Link to recommended prior reading or resource

Edit the resource description

Add and edit the resource description

  • Some fields will be auto-filled by a fancy OER Commons robot. Be sure to review those fields to make sure they are correct.
  • Author names can be separated by a comma or you can hit “Enter” between names.
  • Conditions of use is another way of saying license. Look for licensing information on your resource. If you find a Creative Commons license, select it here. If not, select “I do not see any of these”.
  • Select multiple options for your metadata fields whenever you wish.
  • Some metadata options are intended for the broader OER Commons community, which includes educational institutions beyond university and college, such as elementary schools. For example:
  • Primary User: If your resource could be used by educators and researchers, select “Teacher” and “Student” for these fields.
  • Most OSKB resources will be focussed on university and college teaching. If so, under “Education Level” select “Graduate / Professional” and you can skip the “Educational Standards” and “Grades” sections.

Choose keywords that align with OSKB keywords

  • First, type keywords relating to the intended audience of your resource. Use multiple if you wish:
  • Educators
  • Funders
  • Librarians
  • Policy makers
  • Publishers
  • Research Administration
  • Researchers
  • Students
  • Other


  • Next, type keywords relating to the topics of your resource. Use multiple if you wish:
  • Altmetrics
  • Automation
  • Citations
  • Citizen Science
  • Clinical trial registries
  • Contributing
  • Controlled-access data
  • Copyright
  • Courses
  • Curriculum Change
  • Data Protection and Privacy
  • Data Repositories
  • Dissemination
  • Diversity, Inclusion, and Accessibility
  • Documentation
  • Ethics
  • FAIR Data
  • Funder Policies
  • Gender
  • Governance
  • Governmental Policies
  • Guidelines
  • Human Subjects Protection
  • Institutional Policies
  • Intellectual Property Rights
  • Licenses
  • Literate Programming
  • Maintenance
  • Metadata
  • Metrics
  • Open Access
  • Open Access Policies
  • Open Data
  • Open Data Policies
  • Open Education
  • Open Educational Resources
  • Open Government Data
  • Open Metrics
  • Open Scholarship Evaluation
  • Open Scholarship Guidelines
  • Open Scholarship Policy
  • Open Scholarship Tools and Technologies
  • Open Source
  • Open Standards
  • Organization
  • Organizational Change
  • Participatory Research and Innovation
  • Peer Review
  • Preprints
  • Preregistration
  • Public Engagement
  • Public Understanding of Science
  • Publisher Policies
  • Publishing Models
  • Registered Reports
  • Replication
  • Repositories
  • Research Code
  • Research Data Management
  • Research Data Management Policies
  • Research Data Management Services
  • Research Data Management Standards
  • Research Data Management Tools
  • Research Integrity
  • Science Education
  • Scientific Literacy
  • Standards
  • Statistics
  • Subject policies
  • Text and Data Mining
  • Version Control
  • Workflow tools
  • Workshops


  • Finally, select a high level topic word to align with the OSKB main collections. Use multiple if you wish:
  • Data
  • Education
  • Publishing
  • Policy
  • Materials
  • Analysis
  • Reproducibility

Make your resource discoverable and submit for review

Select an image

  • You may upload an image to your OSKB resource.
  • If you have an image from the resource itself or that relates, you may use that one.
  • You may also take a screenshot of the resource and use that image.

Add your resource to a Group

  • Groups in the OSKB are related to shared aims, topics, regions, or disciplines. You may add your resource to a related Group if you wish. This will make it more easily discoverable by others!
  • Submit your resource for review.