San Diego County CWS Letter of Support for Part-Time IV-E MSW program
Employee:
Date:
(name)____
School of Social Work
College of Health and Human Services
San Diego State University
San Diego, CA 92182-0389
EMPLOYEE AUTHORIZATION TO PARTICIPATE – TITLE IV-E 4-YEAR PART TIME MSW PROGRAM
Dear ___:
The employee listed below and I have discussed their intention to attend graduate school at San Diego State University (SDSU), School of Social Work. The candidate has indicated that they have been admitted to the Title IV-E reimbursement program for graduate study in child welfare. This reimbursement award has been confirmed by the Child Welfare Services (CWS) Internship Coordinator (CIC). It is the understanding of CWS, in accordance with the Agency’s agreement with SDSU, that the employee is obligated to the following criteria:
4-Year Part Time MSW Program is defined as follows:
Year 1 • Employee receives up to 3 hours of Educational Leave per academic week.
Year 2 • Employee receives up to 3 hours of Educational Leave per academic week.
- Employee is granted a reasonable alteration of work schedule to accommodate a 16-hour per week internship for 2 consecutive semesters to achieve an individualized work experience.
- Internship hours are included in the employee’s regular 40-hour work week.
Year 3 • Employee receives up to 3 hours of Educational Leave per academic week.
Year 4 • Employee receives up to 3 hours of Educational Leave per academic week.
- Employee is granted a reasonable alteration of work schedule to accommodate a 20-hour per week internship for 2 consecutive semesters to achieve an individualized work experience.
- Internship hours are included in the employee’s regular 40-hour work week.
Internships:
- Must be with a CWS Field Instructor in a different Unit, highly preferable is to intern in a different Region/Program to assist with the differentiation of roles as employee and student intern.
- The Field Instructor for the employee while at CWS internship cannot be of lower or equal job classification, unless that Field Instructor is in charge of an Intern Unit.
Educational Leave:
- Employee may take up to 3 hours per week, which includes travel time, to take a course that is “clearly related” to the current work of the employee and that the knowledge and/or skills gained from this course must have substantial immediate value in improving the job performance of the employee.
- Employee’s Program Manager has sole discretion of approving additional employee leave, such as vacation time, if needed for school related activities, including all meetings/trainings required by SDSU Title IV-E program. Revised effective May 2010.
- Employee may not use Educational Leave for a course that starts after the employee’s normal working hours.
- After the completion of the course(s), verification of satisfactory completion must be submitted to the employee’s supervisor and CWS ITC.
- Employee Interns must complete the “Educational Release Time Application”, obtain all signatures required, and submit a copy of this Application to both The Knowledge Center Manager at W-252 AND the Employee’s Payroll Officer. The Educational Release Time Application can be obtained online the County Intranet site,at: http://insite.sdcounty.ca.gov/hhsa/hr/GHR%20Forms/Educational%20Release%20Time%20Application.pdfor by contacting ____(name) at ____(phonenumber) or the Employee’s Payroll Officer. This form must be completed before the Employee Intern can be granted Educational Leave Time.
Mileage reimbursement policies:
- Mileage for County Internship related activities (i.e. home visits, Court, trainings, meetings, etc.) must be reimbursed through County form “Mileage Report for Reimbursement of Use of Private Conveyance” (MRRUPC).
- Mileage incurred for required SDSU Title IV-E meetings, workshops, and transportation between CWS employment, classes on SDSU campus and employee’s residence must be reimbursed through SDSU’s Title IV-E office.
Title IV-E recipients responsibilities:
- Employee must maintain continuous satisfactory participation in academic program.
- Employee must submit unofficial school transcripts at the end of each academic semester to the signing authority prior to signature on the next year’s Authorization Letter.
- Requested changes to educational plan, as outlined and approved by this Letter of Support, must be reviewed and approved by the SDSU Title IV-E Coordinator and the CWS ITC prior to implementation. Advanced notice of no less than one month is required, except for emergency situations.
- Title IV-E graduates are obligated to return to, or seek employment in a Child Welfare Agency following the award of their Masters of Social Work degree. The Title IV-E recipients are obligated to work the equivalent number of years that they received the Title IV-E reimbursement award.
The County will review and provide written approval (pages 3-4 of this document) on annual basis, with the intent of honoring the initial approval until the employee completes the Title IV-E program satisfactorily contingent on the following:
- County’s staffing operational needs.
- Employee’s continuous satisfactory participation in academic program.
- Employee’s submission of unofficial school transcripts at the end of each academic semester to CWS ITC.
At this time, I would like to submit this Letter of Support for the employee listed below. Please review the information and contact the CWS Internship and Training Coordinator at ___ (phone number) if additional information is needed.
Employee Name: Job Classification:
Employment Status: ☐ Full-Time Permanent ☐ Part-Time Permanent
☐ Probation Completed Date Probation Completed
1st Academic Year: Region/Program:
_____________________________ _____________________________ _____________
Program Manager - Print Signature Date
_____________________________ _____________________________ _____________
Assistant Deputy Director-Print Signature Date
_____________________________ _____________________________ _____________
(Director)-Print Signature Date
_____________________________ _____________________________ _____________
Internship Coordinator - Print Signature Date
Performance rating of standard or above Satisfactory academic standing
☐ Yes ☐ No ☐ Yes ☐ No
2nd Academic Year: Region/Program:
_____________________________ _____________________________ _____________
Program Manager - Print Signature Date
_____________________________ _____________________________ _____________
Assistant Deputy Director-Print Signature Date
_____________________________ _____________________________ _____________
(Director) -Print Signature Date
_____________________________ _____________________________ _____________
Internship Coordinator - Print Signature Date
Performance rating of standard or above Satisfactory academic standing
☐ Yes ☐ No ☐ Yes ☐ No
3rd Academic Year: Region/Program:
_____________________________ _____________________________ _____________
Program Manager - Print Signature Date
_____________________________ _____________________________ _____________
Assistant Deputy Director-Print Signature Date
_____________________________ _____________________________ _____________
(Director) -Print Signature Date
_____________________________ _____________________________ _____________
Internship Coordinator - Print Signature Date
Performance rating of standard or above Satisfactory academic standing
☐ Yes ☐ No ☐ Yes ☐ No
4th Academic Year: Region/Program:
_____________________________ _____________________________ _____________
Program Manager - Print Signature Date
_____________________________ _____________________________ _____________
Assistant Deputy Director-Print Signature Date
_____________________________ _____________________________ _____________
(Director)-Print Signature Date
_____________________________ _____________________________ _____________
Internship Coordinator - Print Signature Date
Performance rating of standard or above Satisfactory academic standing
☐ Yes ☐ No ☐ Yes ☐ No
Sincerely,
___ (name), Director
Child Welfare Services
DZW/
c: Regional DPO
CWS Internship Coordinator
Employee
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